The APACT Village is a diverse and vibrant space where organizations and communities working in Asia Pacific region gather to inspire and to learn from each other about their works in tobacco control. It blends scientific sessions with communities and non-profit organizations booths, marketplace booths, networking zone, and art exhibits. It invites conference participants to see and experience how science and strong leaderships translate into community actions and interventions while providing opportunities for organizations to showcase their products and services to the world’s leading tobacco control professionals.
In The 12th Asia Pacific Conference on Tobacco or Health (APACT12th), APACT Village intersects with the main conference, from 13-15 September 2018. It will be located in Paruman 1 Hall of the Hilton Bali Resort, Nusa Dua.
The APACT village is constructed from public applications that consist of diverse range of communities, individuals, organizations, international and government institutions for a variety of activities.
Organizations are invited to be part of the APACT Village by applying as paid exhibitor. Non-profit organizations with financial constraints can submit their APACT Village Activity Proposal. Organization with accepted APACT Village Activity Proposal will have the opportunity to exhibit its tobacco control works to APACT12th international participants, policy makers, during APACT12th main conference (13-15 September 2018) without having to pay the exhibition rent fee.
Any additional costs that may occur in the production for the accepted proposal must be covered by the organization, which might include: - Travel and accommodation for the exhibitor - Any communication or production materials for the booth - Any additional equipment for the booth: TV Plasma, extra or modified chairs and tables, extra electricity, printings, or modified booth installation with rent fee for exhibition space waiver.
Frequently Asked Question (FAQ) APACT Village
What is APACT Village?
The APACT Village is a diverse and vibrant space where organizations and communities working in Asia Pacific region gather to inspire and to learn from each other about their works in tobacco control. It blends scientific sessions with communities and non-profit organizations booths, marketplace booths, networking zone, and art exhibits. It invites conference participants to see and experience how science and strong leaderships translate into community actions and interventions.
What is APACT Village activity types?
Exhibition Booth
NGO Booth (6 square metres): Booth space and a standard package will be provided for selected NGOs, grassroots and community-based organizations to display materials, share their work, programming, resources, strategies and other related information. NGO booths will be staffed by the activity organizers.
Acceptance for exhibition booth include the following:
Standard size 3.00 m x 2.00 m
Partition of R8 aluminum system structure
Fascia name with graphic of PVC cut out
1 (one) reception desk
2 (two) folding chairs
2 (two) fluorescent lamps at fascia @ 40 watt
1 (one) power socket with 2 Amp Single phase electricity. (400 watts)
Art Exhibition
Art Exhibits include sculptures, installations, photos and paintings about tobacco control related issues coming from the grassroots level will be displayed throughout the APACT Village.
Applicants may bring or order, at their own cost, additional furniture or items for their booth.
What would my organization get if my APACT Village proposal is accepted?
Your organization will have the opportunity to exhibit its tobacco control works to APACT12th international participants, policy makers, during APACT12th main conference (13-15 September 2018).
Any additional costs that may occur in the production for the accepted proposal must be covered by your organization, which might include:
Travel and accommodation for the exhibitor
Any communication or production materials for the booth
Any additional equipment for the booth: TV Plasma, extra or modified chairs and tables, extra electricity, printings, or modified booth installation
Who will pay for my travel and accommodation if my application is accepted for the APACT Village?
Travel and accommodation expenses must be covered by organizers themselves. Main organizers who need financial assistance to attend the conference are encouraged to apply for the APACT 12th Scholarship Program. A limited number of scholarships are available; therefore, applicants are strongly encouraged to seek other/additional funding sources.
Who will pay for the production, set up and logistics cost if my application is accepted for the APACT Village?
There are no funds available to cover transporting materials or set-up costs. Shipment of goods, as well as the setting up of activities, is at the expense of the activity organizer(s). Advice on shipping will be provided once successful applicants accept their invitation to run their activity in the APACT Village at APACT12th.
Can I access the main conference if my application is accepted for the APACT Village?
A successful APACT Village application does not guarantee access to the whole conference program. Successful applicants will need to register online to access the conference. Please check the conference website for more information on the registration process.
How much space do I get for my activity at the APACT Village?
This depends on the type of activity. You will find details regarding sizes of activity areas in the application form for APACT Village and submission guidelines.
What are the criteria for activity being selected at APACT Village?
All proposals submitted for APACT Village will be reviewed by a team of reviewers from APACT12th Committee. Following the review period, APACT Village Working Group will meet with staff from the APACT12th Secretariat to finalize the program for all APACT Village - related activities.
When is the notification of the APACT Village result?
Notifications will be circulated to successful and unsuccessful applicants by June 2018.
Where will the APACT Village be located?
In The 12th Asia Pacific Conference on Tobacco or Health (APACT12th), APACT Village intersects with the main conference, from 13-15 September 2018. It will be located in Paruman 3 Hall of the Hilton Bali Resort, Nusa Dua.
Who can submit the APACT Village activity proposal?
Non-profit organization with financial constraints that wish to exhibit its tobacco control works to APACT12th.
